Project Management Process Groups and Process Exercise Answers

1. Use the project characteristics given below to populate the second table’s blank cells. You may want to add 2 -3 more entries from your own experience.

Will be supervised to ensure the team targets are met each week	People coming together for the first time	Will produce an output that does not currently exist nor can be purchased
Requires a plan for it’s management	Contains repetitive tasks and activities	Has to be executed
Must be monitored & controlled	Has been done before	Has a finite duration
Is performed by team members

Project	Overlap	Business As Usual (Operations)
Will produce an output that does not currently exist nor can be purchased	People coming together for the first time	Will be supervised to ensure the team targets are met each week
Has a finite duration	Requires a plan for it’s management	Contains repetitive tasks and activities
	Has to be executed	Has been done before
	Must be monitored and controlled
	Is performed by team members

2. Categorize each entry below according to its type, by putting a cross in the second or third column:

Description	Project	Operations
Setting up a car wash operation	x
Production of 25 Audi A6 cars for delivery against the new Newcastle Upon Tyne Chamber of Commerce order		x
Completing a process analysis and workflow redesign	x
Monitoring the team to ensure weekly targets are met		x
Production of the Performance Report for Quarter 4		x
Redesign of the web site to incorporate a new fulfilment mechanism	x
Organizing the annual Sales Conference at the Westin Bonaventure Hotel in downtown Los Angeles	x
Delivery of the Quarter 4 Sales Projections presentation to the Executive Board		x

3. Write the 5 PMI^® Process Groups below and create (or adopt) a mnemonic to aid memory recall

Initiation	Planning	Executing	Monitoring and Control	Closing
IPE MaCC - I Plan Everything Mostly all Carefully Closely

4. Write down as many processes as you can remember:

	Project Management Process Groups
Knowledge Areas	Initiating	Planning	Executing	Monitoring & Control	Closing
4. Integration Management	4.1 Develop Project Charter	4.2 Develop Project Management Plan	4.3 Direct and Manage Project Work	4.4 Monitor and Control Project Work 4.5 Perform Integrated Change Control	4.6 - Close Project or Phase
5. Project Scope Management		5.1 Plan Scope Management 5.2 Collect Requirements 5.3 Define Scope 5.4 Create WBS		5.5 Validate Scope 5.6 Control Scope
6. Project Time Management		6.1 Plan Schedule Management 6.2 Define Activities 6.3 Sequence Activities 6.4 Estimate Activity Resources 6.5 Estimate Activity Durations 6.6 Develop Schedule		6.7 Control Schedule
7. Project Cost Management		7.1 Plan Cost Management 7.2 Estimate Costs 7.3 Determine Budget		7.4 Control Costs
8. Project Quality Management		8.1 Plan Quality Management	8.2 Perform Quality Assurance	8.3 Control Quality
9. Project HR Management		9.1 Plan Human Resource Management	9.2 Acquire Project Team 9.3 Develop Project Team 9.4 Manage Project Team
10. Project Communications Management		10.1 Plan Communications Management	10.2 Manage Communications	10.3 Control Communications
11. Project Risk Management		11.1 Plan Risk Management 11.2 Identify Risks 11.3 Perform Qualitative Risk Analysis 11.4 Perform Quantitative Risk Analysis 11.5 Plan Risk Responses		11.6 Control Risks
12. Procurement Management		12.1 Plan Procurement Management	12.2 Conduct Procurements	12.3 Control Procurements	12.4 Close Procurements
13. Stakeholder Management	13.1 Identify Stakeholders	13.2 Plan Stakeholder Management	13.3 Manage Stakeholder Engagement	13.4 Control Stakeholder Engagement

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