9.1 Plan Human Resource

Start

"The process of identifying and documenting project roles, responsibilities, required skills, reporting relationships and creating a staffing management plan."

The definition shown above in italics is taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Fifth Edition, Project Management Institute Inc., 2013

Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Fifth Edition, Project Management Institute Inc., 2013 Figure 9-2 Page 258

Project Organization Charts

A graphical display of the project team members and their relationships.

Others include

Work Breakdown Structure
Product Breakdown Structure (PBS) (a similar chart whose focus is on products to be produced, rather than activities to be carried out)
Risk Breakdown Structure,
Organizational Breakdown Structure (OBS),
Resource Breakdown Structure (RBS) breaks down by types of resource

Example of Risk Breakdown Structure

Position Descriptions

Role - Title and Description

Authority to:

Make decisions / Apply project resources
Sign approvals

Responsibility

Competency - Skill and capacity to perform this work

Legal requirements
Qualifications, Certifications or Accreditation's

Virtual Teams

Groups of people working to a common purpose in a way which means little or no face-to-face time
Electronic communications make this possible
Required Infrastructure is vital for: Home working / Hot desking

Human Resource Management Plan

"Describes how the roles & responsibilities, reporting relationships and staff management will be addressed and structured."

Contents include:

Roles and Responsibilities
Role and Authority Level(s)
Responsibility Areas (RACI)
Skills and Competencies
Lines of Reporting
External and Internal resources
Project Organisation Chart
Staffing Management Plan

Resources may be scarce and could impact on:

Costs
Schedules
Risks
Quality

RAM and RACI diagrams

A RAM (Responsibility Assignment Matrix ) shows who on the team is responsible for each piece of work
A RACI (Responsible, Accountable, Consulted, Informed) is a type of RAM
This can include Supported (RASCI)
PARIS (Performs, Approves, Reviews , Inputs, Supports)
Useful for quickly getting a good idea of role areas

	Mary	Harry	Josiah	Sonia
Produce Project Charter	A	R	C	C
Prioritise Requirements	C	R	A	I
Develop HR Plan	R	A	I	C

Staffing Management Plan

Includes:

Staff acquisition
Resource calendars
Staff Release Plan
Training Needs -> Training Plan
Recognition and Rewards
When and for how long they will be needed
What they would contribute
Release criteria
Ways of Working
Compliance
Health and Safety